Friday, September 28, 2012
Sound Like a Pro The D's
Concerts, Festivals and Special Events
Deposit : a partial payment in advance of a booking to secure an act on a specific date.
Downstage: part of the stage closest to the audience. Abbreviation: D/S
Insurance
Degree of Care: the minimum requirement of care owed by one party for the physical safety of another, for example the duty of a promoter to keep the audience safe at an event.
Declined Risk: a person, company or event who is considered to present a risk too large for an insurance company to cover.
Conventions
Damage Clause: section of a contract dealing with the rights of parties, procedures and penalties of the person or company causing damages.
Declared Value: shippers statement of the entire value of a shipment in economic terms.
Nonprofits
Donor: someone who makes a contribution or grant to a nonprofit (donee).
Deferred Revenue/Income: payment for an event that hasn't happened yet, such as a subscription to performances to be held at future dates. This creates an obligation (and liability) that the organization must provide services or goods in the future.
Wednesday, September 12, 2012
Sound Like a Pro - The C's
Concerts and Special Events:
Changes in Terms & Conditions: statement that a promoter has the right to change or discontinue a feature at any time.
Contract Rider: a document covering the hospitality requirements to be provided to the artist(s) including food, dressing room set up etc.; a document covering the technical requirements to be provided such as lighting, sound, and other technical equipment.
Conventions and Meetings
Call for papers: an invitation to submit topics for a program at a conference; the document that gives detailed parameters to a person as guidance to submit a topic to the review and selection committee.
Cancellation Clause: a section in a contract that details the damages to be paid to the non cancelling party in the event that the other cancels, therefore breaching the contract. This term is also used in the concert and special events industry.
Associations and Nonprofits
Corporate Foundation: a foundation that is a separate from but maintains close ties to a donor for profit company.
Challenge Grant: money paid only if the receiving organization is able to raise additional funds from other sources. These grants are designed to encourage giving from other donors. The may take the form of matching 1 to 1 or a multiplier such as 2 or 3 to 1.
Insurance
Commercial Lines: insurance coverage for businesses, professional organizations or commercial institutions.
Comprehensive general liability: also known as commercial general liability; that is the bare minimum that covers third party claims for bodily injury to property damage, the stand limit is $1 million per occurrence and in the aggregate.
Changes in Terms & Conditions: statement that a promoter has the right to change or discontinue a feature at any time.
Contract Rider: a document covering the hospitality requirements to be provided to the artist(s) including food, dressing room set up etc.; a document covering the technical requirements to be provided such as lighting, sound, and other technical equipment.
Conventions and Meetings
Call for papers: an invitation to submit topics for a program at a conference; the document that gives detailed parameters to a person as guidance to submit a topic to the review and selection committee.
Cancellation Clause: a section in a contract that details the damages to be paid to the non cancelling party in the event that the other cancels, therefore breaching the contract. This term is also used in the concert and special events industry.
Associations and Nonprofits
Corporate Foundation: a foundation that is a separate from but maintains close ties to a donor for profit company.
Challenge Grant: money paid only if the receiving organization is able to raise additional funds from other sources. These grants are designed to encourage giving from other donors. The may take the form of matching 1 to 1 or a multiplier such as 2 or 3 to 1.
Insurance
Commercial Lines: insurance coverage for businesses, professional organizations or commercial institutions.
Comprehensive general liability: also known as commercial general liability; that is the bare minimum that covers third party claims for bodily injury to property damage, the stand limit is $1 million per occurrence and in the aggregate.
Wednesday, August 1, 2012
Greening Your Events
How green are your concerts? Festivals? Special Events? Meetings? Are you overwhelmed and don't know where to start, past changing out the light bulbs?
The major criteria for a sustainability plan will include:
I included a chapter in my book, Successful Secrets of Concert, Festival and Special Event Productions called quite naturally (pardon the pun) Greening Your Event. You may read it for free on our website: www.eventsmanual.com. If you haven't started, begin with one or two of my recommendations, if you are already practicing sustainability policies and procedures, push towards the goal of zero waste events. Your children and grandchildren will thank you, the planet will thank you and you'll save a whole lot of money. Always a good thing.
The major criteria for a sustainability plan will include:
- Reducing your Green House Gas emissions and offsetting those that you can't avoid.
- Reducing your use of energy, consumption of water and materials such as printed brochures, applications and sponsorship packages.
- Recycling programs for old posters, banners, signage and bags. Repurpose and reuse.
- Adopt a sustainable purchasing policy, such as local and organic food for meals, safe cleaning products, biodiesel generators for outdoor events.
- Develop a measuring system to track improvements and to report them to your stakeholders.
- Require your suppliers, destination hotels and venues to have sustainable policies and procedures.
- Select your event destinations to be close to transportation hubs, walking distance between multi - venue locations, consider giving free public transportation passes.
- Measure the social impacts of your efforts. Select caterers who donate extra food to charities.
I included a chapter in my book, Successful Secrets of Concert, Festival and Special Event Productions called quite naturally (pardon the pun) Greening Your Event. You may read it for free on our website: www.eventsmanual.com. If you haven't started, begin with one or two of my recommendations, if you are already practicing sustainability policies and procedures, push towards the goal of zero waste events. Your children and grandchildren will thank you, the planet will thank you and you'll save a whole lot of money. Always a good thing.
Saturday, July 21, 2012
Aurora, Colorado Tragedy
We at ML Information Group, are so saddened by the events in Aurora, Colorado. Our deepest sympathies go the the victims, their families and friends. The tragedy hit me on many levels: as a parent, sister, daughter and simply a human being. I also know that this will be something that will become part of my business life as well.
In our profession we teach promoters and event managers how to prepare for and try to prevent negative incidents at entertainment events. The reality is a dedicated, irrational and deranged person may find their way around the best safety precautions. We cannot allow this one person keep us from living our lives. Police and professional security after thoughtful analysis will help venues such as movie theaters become safer. It will include better training of employees and possibly additional technology. The authorities that I have worked with over the years and who currently advise me are dedicated people, who in the course of their careers, have placed themselves in harms way to protect others. The Aurora First Responders were there within 90 seconds of the first phone calls. As always, those brave people rush to the events, as others are fleeing. We thank them for their heroic service. Can you imagine what it must be like for those police and EMTs dealing with the horrific crime scene?
There is one thing that I wish would change in the reporting by media after an event like this. These evil crazies chose soft targets trying to create the most victims in order to achieve the most media coverage. They want to become the most "famous" person in history. I wish the media would refrain from flashing the perpetrator's picture over and over again and over again. Obviously, they need to id the person, but maybe, if we could not allow ourselves to make this person's primary goal come to fruition so completely, it might help, just a tiny bit. There are very few people, who have access to a TV or mobile media, who could not identify this man's picture as the monster who killed all those people.
For example, CNN, has the perpetrator's picture on, in some size, on air 100 percent of the time, except during commercials. I refuse to watch their coverage, because of it. Focus on the heroes and the victims, whose lives were taken away so cruelly. I'm know that I'm tilting at windmills here but I hate bad guys getting what they want.
In our profession we teach promoters and event managers how to prepare for and try to prevent negative incidents at entertainment events. The reality is a dedicated, irrational and deranged person may find their way around the best safety precautions. We cannot allow this one person keep us from living our lives. Police and professional security after thoughtful analysis will help venues such as movie theaters become safer. It will include better training of employees and possibly additional technology. The authorities that I have worked with over the years and who currently advise me are dedicated people, who in the course of their careers, have placed themselves in harms way to protect others. The Aurora First Responders were there within 90 seconds of the first phone calls. As always, those brave people rush to the events, as others are fleeing. We thank them for their heroic service. Can you imagine what it must be like for those police and EMTs dealing with the horrific crime scene?
There is one thing that I wish would change in the reporting by media after an event like this. These evil crazies chose soft targets trying to create the most victims in order to achieve the most media coverage. They want to become the most "famous" person in history. I wish the media would refrain from flashing the perpetrator's picture over and over again and over again. Obviously, they need to id the person, but maybe, if we could not allow ourselves to make this person's primary goal come to fruition so completely, it might help, just a tiny bit. There are very few people, who have access to a TV or mobile media, who could not identify this man's picture as the monster who killed all those people.
For example, CNN, has the perpetrator's picture on, in some size, on air 100 percent of the time, except during commercials. I refuse to watch their coverage, because of it. Focus on the heroes and the victims, whose lives were taken away so cruelly. I'm know that I'm tilting at windmills here but I hate bad guys getting what they want.
Friday, July 6, 2012
Events Manual Contest Winner
Meet One of Our Favorite Contest Winners
Ty Meek of Suntoucher Entertainment LLC
Suntoucher Entertainment LLC is a full service global Artist Booking and Event Consulting company, providing talent buyers top name recording artists for Tours, Concerts, Fairs, Festivals, Nightclubs, Casinos and Corporate events.
Ty formed the company in 1994. Suntoucher represents many of today's most in demand talent, and award winning musicians. His formidable roster is composed of established Classic and Legendary Recording Artists, Deejays, Comedians, and Celebrity Hosts as well as up and coming actors and Reality Show Stars. He specializes in the who's who of Classic R&B, Old School Hip-Hop, 80's Pop/Dance, Disco/House and Indie Soul artists.
His website is http://www.wix.com/tymeek/suntoucherent.
We have really enjoyed working with Ty. He's smart, knowledgeable and prizes ethical behavior, something sometimes in short supply in the concert business. Recently he added a record label to his list of accomplishments. Best wishes and much success in the future to Ty.
Friday, June 29, 2012
Sound Like a Pro: The B's
Concerts and Special Events:
Backline: band equipment rented for artists.
Backline crew: people who assemble and manage artists' equipment and instruments.
Conventions and Meetings:
Bermuda Plan: hotel accommodations with full American style breakfast included in the rate.
Bare Booth: a booth or stand without facilities or services. All services are added fees such as power, rods, curtains etc.
Associations and Nonprofits:
Bylaws: a legal document detailing how a nonprofit will act (self imposed rules) in it's day to day operations.
BMF: the IRS's list of more than 1.5 million nonprofits registered as tax-exempt organizations also known as the Business Master File.
Insurance:
Broad Form Insurance: coverage for multiple perils.
Binder: temporary insurance contract detailing and providing coverage until a permanent policy is issued.
Backline: band equipment rented for artists.
Backline crew: people who assemble and manage artists' equipment and instruments.
Conventions and Meetings:
Bermuda Plan: hotel accommodations with full American style breakfast included in the rate.
Bare Booth: a booth or stand without facilities or services. All services are added fees such as power, rods, curtains etc.
Associations and Nonprofits:
Bylaws: a legal document detailing how a nonprofit will act (self imposed rules) in it's day to day operations.
BMF: the IRS's list of more than 1.5 million nonprofits registered as tax-exempt organizations also known as the Business Master File.
Insurance:
Broad Form Insurance: coverage for multiple perils.
Binder: temporary insurance contract detailing and providing coverage until a permanent policy is issued.
Thursday, June 28, 2012
Sound Like a Pro: The A's
In order to be a professional in Concerts, Festivals and Special Events, you will need to use the terms from a number of fields. We will fill you in from A to Z ( wait until you see the X's and Z's!).
The A's
Concerts and Special Events:
Advance Person a person who goes to each location before the artists and crews arrive to verify that all the arrangements have been handled as ordered; assists the Road Manager.
Avails (available dates) referring to a venue's open dates.
Conventions and Meetings:
ATA Carnet an international customs document that allows tax free and duty free import of goods temporally for up to one year. It covers samples, goods for presentation and equipment to be used at conventions, trade shows and exhibitions. Items that are consumed or meant to be disposed of and not returned to point of origin are not covered. ATA is an acronym for "Admission Temporaire/Temporary Admission (French/English).
Abstract also known as a Call for Papers, summaries of speeches or presentations submitted by persons desiring to become presenters for programs at conventions and trade show meetings.
Associations and Nonprofits:
Annual Fund yearly program organized to obtain gifts (tax deductible to donors) to help support the general day to day operations of a nonprofit.
Articles of Incorporation a legal doc that creates a specific type of organization, in this case a tax exempt, under the laws of the IRS and a specific state.
Insurance:
Active Participant person(s) such as an entertainer or band, or other key person, whose absence from a planned event would trigger a benefit (payment to promoter) if the event needs to be cancelled or postponed.
Actual Cash Value cost of replacing damaged or destroyed property with comparable new property, minus depreciation and obsolescence. For example, a 5 year old computer or amp would not be replaced at current full value because of 5 years of depreciation.
The A's
Concerts and Special Events:
Advance Person a person who goes to each location before the artists and crews arrive to verify that all the arrangements have been handled as ordered; assists the Road Manager.
Avails (available dates) referring to a venue's open dates.
Conventions and Meetings:
ATA Carnet an international customs document that allows tax free and duty free import of goods temporally for up to one year. It covers samples, goods for presentation and equipment to be used at conventions, trade shows and exhibitions. Items that are consumed or meant to be disposed of and not returned to point of origin are not covered. ATA is an acronym for "Admission Temporaire/Temporary Admission (French/English).
Abstract also known as a Call for Papers, summaries of speeches or presentations submitted by persons desiring to become presenters for programs at conventions and trade show meetings.
Associations and Nonprofits:
Annual Fund yearly program organized to obtain gifts (tax deductible to donors) to help support the general day to day operations of a nonprofit.
Articles of Incorporation a legal doc that creates a specific type of organization, in this case a tax exempt, under the laws of the IRS and a specific state.
Insurance:
Active Participant person(s) such as an entertainer or band, or other key person, whose absence from a planned event would trigger a benefit (payment to promoter) if the event needs to be cancelled or postponed.
Actual Cash Value cost of replacing damaged or destroyed property with comparable new property, minus depreciation and obsolescence. For example, a 5 year old computer or amp would not be replaced at current full value because of 5 years of depreciation.
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